Archio Design PVT.LTD
Architecture/Interior Design Firm
Job Responsibilities
<p>&nbsp;</p>

<ol>
<li>
<p><strong>Administrative Support:</strong></p>

<ul>
<li>Handle correspondence, including emails, phone calls, and letters.</li>
<li>Draft and proofread documents such as reports, memos, and meeting minutes.</li>
<li>Maintain filing systems and ensure accurate record-keeping.</li>
</ul>
</li>
<li>
<p><strong>Scheduling and Coordination:</strong></p>

<ul>
<li>Manage calendars, schedule appointments, and organize meetings.</li>
<li>Arrange travel, accommodations, and itineraries for staff as needed.</li>
<li>Coordinate office activities and events.</li>
</ul>
</li>
<li>
<p><strong>Office Management:</strong></p>

<ul>
<li>Order and maintain office supplies.</li>
<li>Ensure office equipment is functional and arrange for repairs when necessary.</li>
<li>Manage incoming and outgoing mail.</li>
</ul>
</li>
<li>
<p><strong>Communication&nbsp;</strong></p>

<ul>
<li>Act as the first point of contact for clients, visitors, and staff.</li>
<li>Communicate effectively across teams and departments.</li>
<li>Handle inquiries and direct them to the appropriate personnel.</li>
</ul>
</li>
</ol>
Qualification & Skills
<h3><strong>1. Educational Qualifications:</strong></h3>

<ul>
<li>Minimum high school diploma or equivalent.</li>
<li>Diploma or certification in secretarial studies, office administration, or a related field (preferred).</li>
</ul>

<h3><strong>2. Technical Skills:</strong></h3>

<ul>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Familiarity with office equipment like printers, scanners, and fax machines.</li>
</ul>

<h3><strong>3. Communication Skills:</strong></h3>

<ul>
<li>Excellent written and verbal communication.</li>
<li>Strong interpersonal skills for interacting with clients, colleagues, and stakeholders.</li>
<li>Ability to draft professional emails, letters, and reports.</li>
</ul>

<h3><strong>4. Organizational Skills:</strong></h3>

<ul>
<li>Strong time management and multitasking abilities.</li>
<li>Ability to schedule and manage appointments, meetings, and travel arrangements.</li>
<li>Maintain an organized filing system (digital and physical).</li>
</ul>

<h3><strong>5. Professional Attributes:</strong></h3>

<ul>
<li>Attention to detail and accuracy in workAttention to detail and accuracy in work.</li>
<li>Discretion and confidentiality in handling sensitive information.&nbsp;</li>
</ul>
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