Job
Responsibilities
Job Overview:
We are looking for a meticulous and organized Documentation Officer to join our team. The Documentation Officer will play a critical role in managing, maintaining, and organizing important documents, records, and data. This position requires a keen attention to detail and a strong understanding of document management best practices.
Key Responsibilities:
1. Document Management: Organize, store, and maintain both physical and electronic documents and records.
2. Data Entry: Accurately input and update data in databases and document management systems.
3. File Organization: Establish and maintain a well-structured and easily accessible filing system.
4. Document Retrieval: Ensure quick and efficient retrieval of documents when needed, and respond to requests for information.
5. Quality Control: Verify the accuracy and completeness of documents and data.
6. Compliance: Ensure that all documents and records comply with company policies and regulatory requirements.
7. Archiving: Oversee the proper archiving and disposal of records when necessary.
8. Document Tracking: Monitor the movement and status of documents and provide updates to relevant parties.
9. Documentation Reports: Generate reports and summaries on document management activities as required.
Qualifications:
- High school diploma or equivalent. Associate's or bachelor's degree in a related field is a plus.
- Proven experience in document management, records keeping, or a related role.
- Proficiency in document management software and database systems.
- Strong attention to detail and organization skills.
- Excellent data entry and data management abilities.
- Familiarity with document retention and compliance regulations.
- Strong communication and interpersonal skills.
- Ability to work independently and collaboratively as part of a team.
- Problem-solving skills and adaptability in handling document-related challenges.