Job Responsibilities

Job Overview:

We are looking for a meticulous and organized Documentation Officer to join our team. The Documentation Officer will play a critical role in managing, maintaining, and organizing important documents, records, and data. This position requires a keen attention to detail and a strong understanding of document management best practices.

Key Responsibilities: 

1.  Document Management:  Organize, store, and maintain both physical and electronic documents and records.

2.  Data Entry:  Accurately input and update data in databases and document management systems.

3.  File Organization:  Establish and maintain a well-structured and easily accessible filing system.

4.  Document Retrieval:  Ensure quick and efficient retrieval of documents when needed, and respond to requests for information.

5.  Quality Control:  Verify the accuracy and completeness of documents and data.

6.  Compliance:  Ensure that all documents and records comply with company policies and regulatory requirements.

7.  Archiving:  Oversee the proper archiving and disposal of records when necessary.

8.  Document Tracking:  Monitor the movement and status of documents and provide updates to relevant parties.

9.  Documentation Reports:  Generate reports and summaries on document management activities as required.


- High school diploma or equivalent. Associate's or bachelor's degree in a related field is a plus.

- Proven experience in document management, records keeping, or a related role.

- Proficiency in document management software and database systems.

- Strong attention to detail and organization skills.

- Excellent data entry and data management abilities.

- Familiarity with document retention and compliance regulations.

- Strong communication and interpersonal skills.

- Ability to work independently and collaboratively as part of a team.

- Problem-solving skills and adaptability in handling document-related challenges.

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