Key Responsibilities:
- Manage and coordinate office activities and operations to ensure efficiency and compliance with company policies.
- Oversee office supplies, equipment, and maintenance, and liaise with vendors and service providers as needed.
- Maintain organized records, both physical and electronic, including filing, archiving, and document retrieval.
- Assist in the preparation and distribution of internal and external communications, reports, and presentations.
- Coordinate meetings, conferences, and travel arrangements for staff and management, including scheduling and reservations.
- Act as the point of contact for internal and external stakeholders, including clients, employees, and partners.
- Handle incoming and outgoing correspondence, emails, and phone calls, redirecting them to the appropriate person or department.
- Support HR functions, such as recruitment, onboarding, and employee records maintenance.
- Assist in budget tracking and expense reporting.
- Process and maintain records of invoices, payments, and financial transactions.
- Help with data entry and management of company databases and systems.
- Address administrative inquiries and provide information or assistance as needed.
- Contribute to the development and improvement of administrative policies, procedures, and workflows.
- Maintain a neat and organized office environment.
- Assist with special projects and tasks as assigned by management.
Qualifications:
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Proven experience in administrative or office management roles is a plus.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in using office software and applications, including Microsoft Office Suite.
- Attention to detail and the ability to maintain accurate records.
- Ability to handle confidential and sensitive information with discretion.
- Strong problem-solving and multitasking abilities.
- Friendly and professional demeanor.
- Adaptability to changing priorities and responsibilities.
Working Conditions:
- Administrative Officers typically work in an office environment.
- This role may involve occasional overtime and tight deadlines, especially during busy periods.
