Key Responsibilities:
Administrative Support: Provide administrative assistance to managers, executives, or teams by managing schedules, organizing meetings, and handling correspondence.
Document Management:
Draft, proofread, and file documents, including reports, memos, and other communications. Ensure documents are properly stored, organized, and easily accessible.
Communication:
Answer phone calls, respond to emails, and relay information to the relevant parties. Maintain professional communication between internal and external stakeholders.
Scheduling and Calendar Management:
Coordinate appointments, meetings, and travel arrangements. Organize and prioritize the calendar to ensure deadlines and appointments are met.
Office Organization:
Maintain office supplies, handle mail distribution, and keep work areas organized to ensure smooth daily operations.
Client Interaction:
Greet and assist visitors, schedule appointments, and provide a positive first impression of the organization.
Qualification &
Skills
Qualifications & Education:
Education: High school diploma (required), with a preference for a degree in office administration or related fields.
Certifications: Certification in office management or administrative support (e.g., Certified Administrative Professional) may be preferred but not required.
Experience:
Required Experience: At least 1-2 years of experience in an administrative or secretarial role, or a related field.
Preferred Experience: Experience working with office software (Microsoft Office Suite, Google Workspace, etc.), and familiarity with office equipment (printers, copiers, etc.).
Skills & Attributes:
Communication Skills: Strong verbal and written communication skills, with the ability to communicate professionally with internal and external stakeholders.
Organization & Time Management: Excellent organizational skills, with the ability to prioritize and manage multiple tasks simultaneously.
Attention to Detail: Ability to manage records, documents, and data accurately.
Technical Proficiency: Proficient with office software (Word, Excel, PowerPoint, etc.) and basic office equipment.
Discretion & Confidentiality: Ability to handle sensitive information with discretion and professionalism.
