The Secretary is responsible for providing administrative and clerical support to ensure the efficient operation of the office. This role involves managing correspondence, scheduling appointments, organizing files, and assisting with office operations to maintain a productive work environment.
Key Responsibilities:
Handle incoming and outgoing calls, emails, and correspondence.
Schedule meetings, appointments, and maintain calendars for executives or departments.
Prepare and distribute meeting agendas, minutes, and reports.
Maintain organized filing systems, both electronic and physical.
Assist in drafting and proofreading documents, reports, and presentations.
Manage office supplies and inventory.
Coordinate travel arrangements and accommodations as needed.
Greet visitors and provide assistance as required.
Handle confidential information with discretion.
Qualification &
Skills
1. Educational Qualifications:
High school diploma or equivalent (mandatory).
Associate or bachelor’s degree in business administration, office management, or a related field
2. Experience:
1–3 years of experience in a secretarial, administrative, or clerical role.
Experience working in a corporate, government, or educational setting (preferred).
3. Skills and Competencies:
Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Knowledge of office equipment (printers, scanners, fax machines, etc.).
Familiarity with scheduling software and document management systems.
Soft Skills:
Excellent written and verbal communication.
Strong organizational and time management abilities.
Attention to detail and accuracy.
Problem-solving and decision-making skills.
Interpersonal Skills:
Ability to work well independently and in a team.
Good customer service and relationship-building skills.
Patience and ability to work under pressure.
4.Personal Attributes:
Polite, courteous, and professional demeanor.
Proactive and self-motivated.
Adaptable and flexible in a dynamic work environment.
High level of integrity and trustworthiness.
