The Secretary provides administrative and clerical support to ensure the efficient operation of the office. They are responsible for managing schedules, handling correspondence, maintaining records, and assisting in daily office tasks.
Key Responsibilities:
Answer and direct phone calls, emails, and other forms of communication.
Schedule meetings, appointments, and maintain calendars.
Prepare reports, memos, letters, and other documents as needed.
Maintain organized filing systems (both electronic and physical).
Handle confidential and sensitive information with discretion.
Coordinate office supplies and ensure the office runs smoothly.
Assist with bookkeeping, invoicing, or other financial tasks if required.
Greet and assist visitors in a professional manner.
Qualification &
Skills
1. Educational Qualifications:
High school diploma or equivalent (minimum requirement).
2. Experience:
At least 1-3 years of experience in a similar administrative or secretarial role.
Experience working in a corporate, legal, medical, or educational environment is a plus.
3. Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with office management systems and procedures.
4. Communication Skills:
Excellent verbal and written communication skills.
Ability to handle correspondence professionally.
5. Organizational & Time Management Skills:
Strong organizational skills to manage files, schedules, and office tasks.
Ability to multitask and prioritize work efficiently.
6. Personal Attributes:
Professional and courteous demeanor.
Discretion and ability to handle confidential information.
7. Other Requirements:
Familiarity with office equipment (printers, scanners, fax machines, etc.).
Willingness to adapt to new office technologies and procedures.
