

Educating Children Association ( ECA )Views: 590
Basic Job Information
Job Category | Management / Administration / Operations |
Job Level | Mid Level |
No. of Vacancy's | 2 |
Employment Type | Full Time |
Job Location | Kathmandu [New Baneshwor] |
Offered Salary | Range [12000-25000] |
Apply Before (Deadline) | 2024-02-01 |
Job Specification
Education Level | N/A |
Experience Required | N/A Years |
Professional Skill Required | Administrative support |
Job Description
Job Overview:
We are seeking an organized and efficient Administrative Officer to join our team. As an Administrative Officer, you will play a critical role in ensuring the smooth and effective operation of our office by handling a variety of administrative tasks and supporting day-to-day activities.
Key Responsibilities:
1. Office Management: Oversee the daily operations of the office, including office supplies, equipment, and general maintenance.
2. Correspondence: Manage incoming and outgoing correspondence, emails, and phone calls. Direct inquiries to the appropriate personnel and ensure timely responses.
3. Document Management: Create, maintain, and organize documents, reports, and records. Ensure proper filing, retrieval, and archiving of documents.
4. Scheduling: Coordinate meetings, appointments, and travel arrangements for staff members. Maintain calendars and schedules.
5. Reception: Greet and assist visitors, answer phone calls, and direct them to the appropriate contact.
6. Database Management: Maintain and update databases, contact lists, and other relevant records.
7. Financial Records: Assist with basic financial tasks, such as invoicing, expense tracking, and reconciliation.
8. Vendor and Supplier Relations: Interact with vendors, suppliers, and service providers as needed.
9. Team Support: Provide administrative support to various teams, including HR, finance, and operations.
10. Report Generation: Prepare and generate reports, presentations, and documents as required.
Qualifications:
- High school diploma or equivalent. Associate's or bachelor's degree in business administration or related field is a plus.
- Proven experience in administrative roles or office management.
- Proficiency in office software, including Microsoft Office Suite.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Attention to detail and a high level of accuracy in work.
- Ability to maintain confidentiality and handle sensitive information.
- Problem-solving skills and a proactive approach to tasks.
- Reliable, punctual, and a strong work ethic.