Educating Children Association ( ECA )Views: 590
Basic Job Information
|Job Category||Management / Administration / Operations|
|Job Level||Mid Level|
|No. of Vacancy's||2|
|Employment Type||Full Time|
|Job Location||Kathmandu [New Baneshwor]|
|Offered Salary||Range [12000-25000]|
|Apply Before (Deadline)||2024-02-01|
|Experience Required||N/A Years|
|Professional Skill Required||Administrative support|
We are seeking an organized and efficient Administrative Officer to join our team. As an Administrative Officer, you will play a critical role in ensuring the smooth and effective operation of our office by handling a variety of administrative tasks and supporting day-to-day activities.
1. Office Management: Oversee the daily operations of the office, including office supplies, equipment, and general maintenance.
2. Correspondence: Manage incoming and outgoing correspondence, emails, and phone calls. Direct inquiries to the appropriate personnel and ensure timely responses.
3. Document Management: Create, maintain, and organize documents, reports, and records. Ensure proper filing, retrieval, and archiving of documents.
4. Scheduling: Coordinate meetings, appointments, and travel arrangements for staff members. Maintain calendars and schedules.
5. Reception: Greet and assist visitors, answer phone calls, and direct them to the appropriate contact.
6. Database Management: Maintain and update databases, contact lists, and other relevant records.
7. Financial Records: Assist with basic financial tasks, such as invoicing, expense tracking, and reconciliation.
8. Vendor and Supplier Relations: Interact with vendors, suppliers, and service providers as needed.
9. Team Support: Provide administrative support to various teams, including HR, finance, and operations.
10. Report Generation: Prepare and generate reports, presentations, and documents as required.
- High school diploma or equivalent. Associate's or bachelor's degree in business administration or related field is a plus.
- Proven experience in administrative roles or office management.
- Proficiency in office software, including Microsoft Office Suite.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Attention to detail and a high level of accuracy in work.
- Ability to maintain confidentiality and handle sensitive information.
- Problem-solving skills and a proactive approach to tasks.
- Reliable, punctual, and a strong work ethic.