Job Responsibilities

Job Overview: 

We are seeking an organized and efficient Administrative Officer to join our team. As an Administrative Officer, you will play a critical role in ensuring the smooth and effective operation of our office by handling a variety of administrative tasks and supporting day-to-day activities.

 Key Responsibilities: 

1.  Office Management:  Oversee the daily operations of the office, including office supplies, equipment, and general maintenance.

2.  Correspondence:  Manage incoming and outgoing correspondence, emails, and phone calls. Direct inquiries to the appropriate personnel and ensure timely responses.

3.  Document Management:  Create, maintain, and organize documents, reports, and records. Ensure proper filing, retrieval, and archiving of documents.

4.  Scheduling:  Coordinate meetings, appointments, and travel arrangements for staff members. Maintain calendars and schedules.

5.  Reception:  Greet and assist visitors, answer phone calls, and direct them to the appropriate contact.

6.  Database Management:  Maintain and update databases, contact lists, and other relevant records.

7.  Financial Records:  Assist with basic financial tasks, such as invoicing, expense tracking, and reconciliation.

8.  Vendor and Supplier Relations:  Interact with vendors, suppliers, and service providers as needed.

9.  Team Support:  Provide administrative support to various teams, including HR, finance, and operations.

10.  Report Generation:  Prepare and generate reports, presentations, and documents as required.

 Qualifications: 

- High school diploma or equivalent. Associate's or bachelor's degree in business administration or related field is a plus.

- Proven experience in administrative roles or office management.

- Proficiency in office software, including Microsoft Office Suite.

- Strong organizational and multitasking skills.

- Excellent communication and interpersonal abilities.

- Attention to detail and a high level of accuracy in work.

- Ability to maintain confidentiality and handle sensitive information.

- Problem-solving skills and a proactive approach to tasks.

- Reliable, punctual, and a strong work ethic.